Special Collections Materials: Processing

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This page contains information about processing Special Collections items after they are cataloged.

All materials

• Barcode: add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exceptions:
  ~ Items in envelopes, attach barcode to lower left corner of envelope
  ~ Items in folder (like DML theses), attach barcode to lower left corner on front of folder

• Call number : write call number on t.p. verso only if it is an LC call number (RBMS, Flanders, Vermont Collection) but-- be flexible about the location and consider aesthetics, if there are illustrations on the verso of the t.p. then write call number on a nearby page. ; do not write if it is a local call number (Aber, Archives)

• Call number (on envelope or strip): Cataloging staff does not add call number (either local or LC) to barcoded strip or to envelope. Special Collections staff will add.

• After cataloging: Place cataloged items on designated bookshelf in Cataloging.
  

RBMS: Rare Books & Manuscripts

• Bib record
  • Call number: LC classification
• Item record
  • Location: mfr__ (see Bib & Item Locations & Abbreviations)
  • Call number:do not add to item record
  • Status:o (library use only)
    
• Physical item: Write RBMS and the call number (in pencil) on verso of title page
  

Abernethy Collection

• Bib record
  • Retain LC call number if present already, but change field name to 'misc' instead of 'call number'
    
• Item record
  • Location: mfab_ (see Bib & Item Locations & Abbreviations)
  • Status: o 
  • Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)
    

Examples:

• 099 (Bierce, A.)

• 099 (Demorest's gem souvenir)

Note: If unsure about call number, omit it (Danielle will review & add)

• Physical item: do not write call number on the item

• Aber Broadsides locations (determined by size):
  • mfabr: up to 8-1/2 x 14 in.
  • mfabo: up to 18 x 24 in.
  • mfalo: larger than 18x24 in.
    

• Aber Pamphlets locations (determined by size):
  • mfapm: up to 7 x 10 in.
  • mfapo: over 7 x 10, up to 9 x 12 in.
  • mfapl: over 9 x 12, up to 12 x 15 in.
    

College Archives

• Bib record
  • Call number: omit. Danielle will add
    
• Item record
  • Location: mfc_ (see Bib & Item Locations & Abbreviations)
  • Status: o (library use only)
    
• Physical item: do not write call number on item
  

Flanders

• Bib record
  • Call number: LC classificiation
    
  • For songsters: add 655 Songsters
    
• Item record
  • Location: mffl or mffms
  • Status: o
  • For songsters: add local call  number 099 Songsters
  • For songsters: Add volume (e.g., Box 4 #12)
• Physical item: write call number on item unless it is a Songster (with local call number)

Vermont Collection Locked (formerly "Restricted")

• Bib record
  • Call number: LC classification
• Item record
  • Location: mfvtr, mfvtp, mfvts
  • Status: o
• Physical item: write Vt Coll Locked & call number on verso of t.p.

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