View source for Special Collections cataloging & metadata meetings: notes

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=== Year: 2011<br> ===

See [https://spreadsheets.google.com/a/middlebury.edu/spreadsheet/ccc?key=0AixlmWQIoPcmdHVHQlRrX3MwNDFvdUpvdTZMMy1Demc&hl=en_US#gid=0 this spreadsheet] for status of current projects.

=== Year:&nbsp;2010  ===

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===== 10/21/10  =====

Note: Tasks in red 

'''Current status/review'''<br> 

*Archon software (open source) for creating Finding Aids, etc.: part of Spec Coll goals for year. Waiting to hear from Systems (Mike L.) what tech requirements are; how to implement 
*Aber MS: <br>~ Richard has added 20 records for Aber MS<br>~ Richard:&nbsp;add 830 series to pull all together: ''Abernethy Collection manuscripts''''.'''''All are also currently searchable under local call&nbsp; number ABER MS <span style="color: green;">[DONE]</span><br>~<span style="color: red;">Andy:</span> finish adding the names that were omitted by student when comiling the Aber Misc contents; Richard will add to Worldcat and Midcat records<br>~Richard: work on Emerson letters <span style="color: green;">[DONE]</span> 
*<span style="color: red;">Hemingway collection:</span> Andy working on finding aid 
*<span style="color: red;">Flanders:</span> finding aid completed; <span style="color: red;">Andy</span> will edit; <span style="color: red;">Richard</span> will then create MARC record 
*<span style="color: red;">Lafcadio Hearn:</span> Andy near completion; Richard will review 
*Existing finding aids: <span style="color: red;">Richard</span> will create MARC records (R has converted all Word docs to PDFs) 
*Andy's priorities for RJs work: Emersons, Thoreau, Marguerite Wilkinson <span style="color: green;">[DONE]</span>. Richard took Emerson folders <span style="color: green;">[DONE]</span> 
*Other projects: <br>~Civil War MS collection (RBMS)<br>~MARC records for existing finding aids (Richard has created PDFs for all) 
*Discussion about Spec Coll blogs: Dartmouth and UMass Amherst. Possibly trial on LIS Blog, highlighting new materials or 'hidden gems'in Midd's Spec Coll 
*Future meetings: Andy will send monthly meeting request for these meetings, 3rd Thursday, 2:00 PM <br> <span style="color: green;">[DONE]</span>

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===== 7/25/10  =====

'''Agenda: updates, progress, immediate future projects''' 

*Richard: questions about Alcott letters 
*Andy working on L. Hearn 
*Danielle: R will train on Connexion, &amp; she will start coll lev records for Archives, probably S1 
*Richard: for next projects, took Map of Concord, Hawthorne folders (various), Christopher P. Cranch, W.E. Channing. 
*Midd serials: Campus, Newsletter/Magazine, Undergraduate, Blue Baboon, etc. Add Links to current print bib rec if one is available. Create records for others. 
*General: when possible when creating bib records, cross-reference separately-located-but-related items by adding note in bib record. Examples:<br>

:*''544 1 Related material: Sophia Eastman letter to Mehitable Eastman, archived in Abernethy Collection manuscript miscellany, Authors D-F''<br> 
:*''500&nbsp; Letters are tipped into Middlebury's copy 2 of: Heart's needle. New York, Alfred A. Knopf, 1959.''<br>

*Fixed Connexion on Danielle's PC<br> 
*Problem with Millennium Andy's laptop. He will try to reinstall if necessary <br>

<br> 

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===== 7/9/10<br>  =====

Cataloging update <br>New questions for cataloging <br>Plan Connextion refresher for sometime soon (or today, if possible) <br>Other questions/business?<br><br> 

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===== 6/9/10<br>  =====

'''Agenda:''' To discuss progress with cataloging Aber Misc, some cataloging oddities, and summer cataloging plans 

'''Richard's MS cataloging questions &amp; Andy's answers: '''<br> 

*Call numbers for individual folders from Aber Miscellany that are to be cataloged separately: generally, give them same call number as coll level records (e,g, ABER MS N-R) 
*300 field: extent: use format $a 1 folder (5 items)&nbsp;; or $a 1 box (10 folders). Do not include transcripts in count. (Mention in notes field)

'''Oddities: Richard will begin these after Brook Farms correspondence'''<br> 

*Frank O'Hara volume: handwritten poems 
*Snodgrass/Untermeyer correspondence tipped in book 
*Robert Frost volume of poetry with correspondence btwn B. Meredith and Dakin [former Vt. Bookstore owner -- I forgot his name already . .. Dakin Smith? 
*Saul Bellow volume with letters

'''Finding aids:'''<br> 

*All present dissatisfied with finding aids as CONTENTdm collection. Prefer original plan (many years ago!) of creating/saving finding aids on server with link to bib record. Double the work currently. Andy will inquire further with Terry/Mike Lynch 
*Still interested in pursuing Archon as way to create EAD finding aids

'''Other:'''<br> 

*Mentioned Jess's suggestion to create GoogleDoc with Spec Coll cataloging projects -- priorities, problems, progress. Sounds good to everyone 
*Jess &amp; Danielle to begin finding aids for other collections this summer 
*Discussion of Hemingway collection<br><br>

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===== 3/9/10  =====

'''Finding Aids'''<br> 

*Danielle and Andy will check current completed finding aids and Andy will make titles (etc.) consistent with DACS guidelines 
*Danielle will add these finding aids (ca. 20 items) to Middfiles folder (?) 
*Richard will:

:→Create records for each in the CONTENTdm Finding Aids collection (he has already added 2)

:→Migrate these to Worldcat via OCLC Digital Gateway (converts Dublin Core to MARC)

:→Download from OCLC via Connexion into Midcat

*Eventually, students can be trained to upload finding aids to CONTENTdm, with basic metadata. Richard or other cataloging staff can then vet and add subject headings via Project Client 
*Timeline: End of March 
*Andy and Richard will view the Archon webinar on March 30 to see about feasibility of creating future finding aids via Archon (instead of current practice of using Word)

'''CONTENTdm: Field consistencies for Spec Coll collections'''<br> 

*Richard, Danielle, and Jess have cleaned up controlled vocabularies in existing collections 
*Richard will review all collections for consistent field labels (Subjects vs Subject, for example) 
*Richard will recommend changes to Danielle 
*Timeline: End of March

'''Abernethy: Collection-level records'''<br> 

*Agreed once again to create collection-level records for the Abernethy Miscellaneous Manuscripts Collection (a student is currently working on describing these). The Miscellaneous Manuscripts will be broken down into approximately five sub-collections arranged alphabetically by authors, Andy will approve and send info to Richard to create catalog records 
*This is an area we agreed on awhile ago (with Cynthia); just have never succeeded in going forward 
*Timeline: try adding at least one by end of March

<br>Reminder: some documentation has already been created on the LISwiki for Spec Coll cataloging procedures, tho' it may need revision: [https://mediawiki.middlebury.edu/wiki/LIS/Archival_Materials_%26_Special_Collections https://mediawiki.middlebury.edu/wiki/LIS/Archival_Materials_%26_Special_Collections]<br> 

=== Year: 2009<br><br><br>  ===

[[Category:Meeting_notes]] [[Category:Special_Collections]]