Middlebury

Difference between revisions of "Telephone and Voice Mail Services"

(Scope of Work/Intended Results:)
Line 12: Line 12:
  
 
==Scope of Work/Intended Results:==
 
==Scope of Work/Intended Results:==
*Identify available technologies.
+
*Identify available technologies (include integration possibilities with remote campuses).
  *Include integration possibilities with remote campuses.
 
 
*Prioritize technologies in order of importance.
 
*Prioritize technologies in order of importance.
 
*Either write RFP or hire a consultant to write it.
 
*Either write RFP or hire a consultant to write it.
 
*Evaluate proposals and narrow choices.
 
*Evaluate proposals and narrow choices.
*Engage campus users of system on what they would like.
+
*Engage campus users of system on what they would like (buy-in from project stakeholders).
  *Buy-in from project stakeholders.
+
*Provide capital budget for project (Including network upgrades required, e.g. PoE).
*Provide capital budget for project.
 
  *Including network upgrades required, e.g. PoE.
 
 
*Arrange vendor presentations.
 
*Arrange vendor presentations.
 
*Choose vendor and negotiate contract.
 
*Choose vendor and negotiate contract.

Revision as of 11:20, 7 January 2015

Welcome to the Telephone Services' upgrade to VoIP information wiki. If you are seeking general Telephone Services guidance, please use go/phone.

Project Objectives:

The objective is to replace the current legacy TDM voice system with a Voice over IP system. Legacy vendors have discontinued TDM products. Installing a VoIP system will bring an open-ended set of features and functions that can be integrated with future technological functions.

Business Goals

  • Current telephone system is near end-of-life and all manufacturer support ends on March 15, 2015.
  • Voice over IP will be a platform to build application features such as mobility, softphones, integrated conference calling via audio or video, unified messaging, and one number reach among others.
  • A VoIP system will integrate with our existing monitoring infrastructure for measuring service availability
  • Potentially lower expenses for telephone equipment as less desk sets required.
  • Voice services will become part of the network and will no longer be a separate maintenance cost for support of the infrastructure.

Scope of Work/Intended Results:

  • Identify available technologies (include integration possibilities with remote campuses).
  • Prioritize technologies in order of importance.
  • Either write RFP or hire a consultant to write it.
  • Evaluate proposals and narrow choices.
  • Engage campus users of system on what they would like (buy-in from project stakeholders).
  • Provide capital budget for project (Including network upgrades required, e.g. PoE).
  • Arrange vendor presentations.
  • Choose vendor and negotiate contract.

Scope Exclusions:

  • Implementation. (a separate project or part 2).
  • Management of system and training (part of separate implementation project).
  • BYOD (Bring Your Own Device) policy with regard to mobile applications.

Measurements:

  • Having a prioritized list of features and technologies for a new telephony system.
  • Having a RFP in hand.
  • Having a cost estimate that we feel comfortable with.
  • Engagement & consensus from stakeholders.
  • Milestones achieved.