Middlebury

Difference between revisions of "Using File Servers - Macintosh"

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== File Servers at Middlebury ==
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{{Note|This page has specific instructions for connecting to and using file servers in the Macintosh OSX operating system. You may be looking for [[Using File Servers - Windows|Windows]] instructions, or our description of [[Middfiles]].}}
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== Connecting to a File Server Using a Mac ==
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#Connect to the campus network on the fastest network available (preferably an Ethernet jack, or at least [[Wireless|secure wireless]].) '''If you are off-campus''', you will have to connect to [[VPN]] before continuing.
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#Open the '''Finder''' by clicking on the desktop.
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#From the '''Go '''menu select '''Connect to Server'''.  The Connect to Server dialog box will appear.
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#In the Server Address field type the following: '''cifs://middcloud.middlebury.edu/middfiles'''
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#Click the '''+''' button to add the address to your "Favorite Servers" list.
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#Click '''Connect'''.
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#You may be asked to provide your login credentials.  If so:
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#*In the '''Name '''field type your username.
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#*In the '''Password '''field type your password.
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#*Click '''OK'''.
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# A Finder window will open, displaying all the folders available on Middfiles and a new volume will appear on your desktop.  (If the volume does not appear, choose '''Finder''', then '''Preferences'''.  Click the '''General''' tab, then check the box to display '''Connected Servers'''.)
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#*Not sure which folder to choose?  View information about the [[Middfiles_-_Contents_and_Structure|content and structure of Middfiles]]. 
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#*For faster access, you may choose to [[#Create_an_Alias_for_Quick_Access_to_your_Server_Folder|drag your most important folders to your Dock]].  Doing this does not copy them to your computer, but only makes an alias that takes you directly to the server.
  
Every member of the Middlebury College community has a file storage space reserved for personal use on our file servers. All personal folders are stored on our DFS system. Most organizational folders are also stored on our DFS system, but there are some exceptions (see the Note below). We use the DFS servers to group shared and private folders located on different servers and present to you as a virtual tree of folders known as a namespace. You will be able to see many top-level folders to which you have no privileges to access. If you attempt to open a folder that is inaccessible to you, an error message indicates the space is not accessible and access is denied. Click OK to dismiss the message.  
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* '''Note''': Usually you would only need to connect to the Middfiles server at the address above. For some specialized cases (large media files, departmental research) we support additional servers. To connect to a file server other than middfiles you will need to modify the steps slightly.  In the instructions above, replace the "middcloud" with the name of the file server you'd like to connect to, and replace "middfiles" with the name of the shared folder on that file server. For example, if you wanted to connect to the "work-dirs" folder on snowleopard, you'd need to use the following format:
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cifs://snowleopard.middlebury.edu/work-dirs
  
Note: For some very specialized cases (storage of large media files, special web server pages) we support a few non-DFS file servers. If you are connecting to a file server other than our DFS server (examples include muskrat, midd-unix, etc), you need to slightly modify the instructions below: In the instructions below, replace middlebury.edu with the name of the file server you'd like to connect to, and replace middfiles with the name of the shared folder on that file server. For example, if you wanted to connect to special project folder on muskrat, you'd need to use the following format: smb://muskrat/nameofyourfolder<br>
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== Move a File to your Storage Folder  ==
  
== Connecting to a File Server Using a Macintosh Computer ==
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# Connect to the server using the instructions above.
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# Using the Finder window, navigate to the Middfiles folder where you want to copy your file.
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# Open an additional Finder window by clicking '''File''', then '''New Finder Window'''.
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# In the new Finder window, navigate to the file you wish to copy.
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# Right-click the file icon then select '''Copy''' (the filename will be displayed).
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# Return to the Middfiles Finder window, right-click anywhere in the window, then select '''Paste Item'''. Your file should now appear in the window.
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<br>
  
'''***Note*** DFS server upgrade on the weekend of January 28th will change this documentation -- see revised instructions below this section that will apply as of Sunday, January 30th.'''
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== Save a File to your Storage Folder from an Application  ==
 
 
#Open the '''Finder''' by clicking on the desktop.
 
#From the '''Go '''menu select '''Connect to Server'''. A window like this one will appear.
 
#In the '''Server Address '''field type '''smb://middfiles.middlebury.edu/middfiles<br><br>Note: '''If you are using a Mac with '''Mac OS X Snow Leopard (10.6.x)''', you should use the following address instead'''''<i><br>'</i>'''afp://bigcat.middlebury.edu/middfiles''' - This is a temporary workaround, see the [[#Notes|Notes]] section below. To ensure stable access, it's also recommended that you&nbsp;[[#Use_an_alias_as_a_shortcut_to_your_server_folder|drag your most important folders to your Dock]].&nbsp; By dragging them to your dock, you’re not copying them to your computer, but only making a shortcut that takes you directly to the server, thus speeding up access.<br>
 
#Click the '''Add '''button (a + sign) to add the address to the '''Favorite Servers''' list.
 
#Click '''Connect'''.
 
#Complete the '''SMB/CIFS File System Authentication '''dialog box as follows:
 
##In the '''Name '''field type your username.
 
##In the '''Password '''field type your password.
 
##Click '''OK'''.
 
#A new volume will appear on your desktop.
 
#*'''classes '''is used by faculty and students for file sharing. Folders for classes are grouped under folders by semester, such as '''Spring10'''.
 
#*'''home''' is where you will find your personal storage folder. After opening '''home''', open the alphabetic folder that corresponds to the first character in your username. For instance, if your username is '''jjones''' you would open&nbsp;'''F-J''' to find your personal folder.
 
#*'''orgs '''is used for departmental file sharing and storage.
 
#If you are using Snow Leopard, please also [[#Use_an_alias_as_a_shortcut_to_your_server_folder|Use an alias as a shortcut to your server folder]].<br>
 
  
In this top-level namespace and in levels below it, you will see folders to which you do not have privileges to access. If you attempt to open them you will get an error message saying access is denied.  
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# Connect to the server using the instructions above.
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# Pull down the&nbsp;'''File''' menu of your application then select '''Save As'''. A dialog box will open.
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# Navigate to the Middfiles folder in which you want to save your file.
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# Provide a file name in the '''Save As''' field.
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# Click '''Save'''.
  
 
<br>
 
<br>
  
After MiddFiles upgrade (January 30th, 2011), follow the steps above with changes as noted below:
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== Create an Alias for Quick Access to your Server Folder  ==
  
3.&nbsp; In the '''Server Address''' field type '''afp://middfiles.middlebury.edu/middfiles'''
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You can speed up the process of connecting to a server by making an alias to the server. Please note that the alias will only work when you are connected to the College network.
  
6.&nbsp; Complete the '''AFP File System Authentication''' dialog box as follows:
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To create an alias:
  
#In the Name field type your username.
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*Drag icons to the '''Favorites''' section of the Sidebar (left navigation pane normally visible in Finder when you open a New Finder Window from the File menu) to provide easy open/save-as access from your applications.
#In the Password field type your password.
 
#Click OK.
 
  
After this upgrade, you will only see folders to which you have access privileges.&nbsp; If you created aliases to middfiles before January 30, 2011, they will need to be recreated after that date.
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*Drag the icon of the server to your Dock, next to the Trash icon.&nbsp;
  
== Move a File to your Storage Folder  ==
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To connect to the server, click the icon on your Dock or Sidebar.
 
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<br>
#Log in to the server using the instructions in the instructions above.
 
#Double-click on the server volume icon on your desktop to open it.
 
#Navigate to the file you want to copy.
 
#Click the file icon to select it and hold the mouse button down.
 
#Drag the file icon onto the server folder space and release the mouse button - you should see an icon appear in the server folder.
 
 
 
<br>
 
 
 
== Save a File to your Storage Folder from an Application  ==
 
 
 
#Log in to the server using the instructions in the first section of this document.
 
#Pull down the&nbsp;'''File''' menu of your application and select '''Save As'''. A dialog box will open.
 
#Navigate to the folder to which you want to save your file.
 
#Give the file a name in the '''File name''' field.
 
#Click '''Save'''.
 
 
 
<br>
 
 
 
== Use an alias as a shortcut to your server folder  ==
 
 
 
You can speed up the process of connecting to a server by making an alias to the server and using it to log in to the server. To do so, follow these steps:
 
 
 
#Drag the icon of the server to your Dock, next to the Trash icon.&nbsp;
 
#To connect to the server, click on the icon on your Dock.  
 
#If this alias stops working, please remove the alias from the Dock (drag it to the Trash) and follow this document from the beginning - it may be necessary to periodically recreate the alias.'''<br>'''
 
 
 
== Notes  ==
 
  
=== Mac OS X&nbsp;Snow Leopard Support ===
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== Remove an Outdated Alias from the Dock or Sidebar ==
  
The use of the separate server for Snow Leopard is a temporary workaround. LIS is in the process of reviewing better solutions. An announcement will be made if there are any changes. You can watch this page for any changes, as well.
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If an alias stops working, it may be necessary to recreate it. First, remove the old alias:
  
=== How do I find out what version of the operating system I have?  ===
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* by dragging it to the Trash.
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* by right-clicking it, then choosing '''Remove from Sidebar''' or '''Remove from Dock'''.
  
You can check the version of your Mac operating system by clicking on the Apple logo in the upper left corner of your screen and clicking About This Mac. The version will be displayed in the About This Mac window.  
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Follow the steps above to connect to a file server then create a new alias.
  
[[Category:DFS]] [[Category:File_Servers]] [[Category:Macintosh]] [[Category:Helpdesk_Documentation]] [[Category:Mac]]
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[[Category:DFS]]
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[[Category:File Servers]]
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[[Category:Middfiles]]
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[[Category:Helpdesk Documentation]]
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[[Category:Mac]]
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[[Category:Public Search]]

Latest revision as of 12:46, 15 February 2017

This page has specific instructions for connecting to and using file servers in the Macintosh OSX operating system. You may be looking for Windows instructions, or our description of Middfiles.

Connecting to a File Server Using a Mac

  1. Connect to the campus network on the fastest network available (preferably an Ethernet jack, or at least secure wireless.) If you are off-campus, you will have to connect to VPN before continuing.
  2. Open the Finder by clicking on the desktop.
  3. From the Go menu select Connect to Server. The Connect to Server dialog box will appear.
  4. In the Server Address field type the following: cifs://middcloud.middlebury.edu/middfiles
  5. Click the + button to add the address to your "Favorite Servers" list.
  6. Click Connect.
  7. You may be asked to provide your login credentials. If so:
    • In the Name field type your username.
    • In the Password field type your password.
    • Click OK.
  8. A Finder window will open, displaying all the folders available on Middfiles and a new volume will appear on your desktop. (If the volume does not appear, choose Finder, then Preferences. Click the General tab, then check the box to display Connected Servers.)
  • Note: Usually you would only need to connect to the Middfiles server at the address above. For some specialized cases (large media files, departmental research) we support additional servers. To connect to a file server other than middfiles you will need to modify the steps slightly. In the instructions above, replace the "middcloud" with the name of the file server you'd like to connect to, and replace "middfiles" with the name of the shared folder on that file server. For example, if you wanted to connect to the "work-dirs" folder on snowleopard, you'd need to use the following format:
cifs://snowleopard.middlebury.edu/work-dirs

Move a File to your Storage Folder

  1. Connect to the server using the instructions above.
  2. Using the Finder window, navigate to the Middfiles folder where you want to copy your file.
  3. Open an additional Finder window by clicking File, then New Finder Window.
  4. In the new Finder window, navigate to the file you wish to copy.
  5. Right-click the file icon then select Copy (the filename will be displayed).
  6. Return to the Middfiles Finder window, right-click anywhere in the window, then select Paste Item. Your file should now appear in the window.


Save a File to your Storage Folder from an Application

  1. Connect to the server using the instructions above.
  2. Pull down the File menu of your application then select Save As. A dialog box will open.
  3. Navigate to the Middfiles folder in which you want to save your file.
  4. Provide a file name in the Save As field.
  5. Click Save.


Create an Alias for Quick Access to your Server Folder

You can speed up the process of connecting to a server by making an alias to the server. Please note that the alias will only work when you are connected to the College network.

To create an alias:

  • Drag icons to the Favorites section of the Sidebar (left navigation pane normally visible in Finder when you open a New Finder Window from the File menu) to provide easy open/save-as access from your applications.
  • Drag the icon of the server to your Dock, next to the Trash icon. 

To connect to the server, click the icon on your Dock or Sidebar.

Remove an Outdated Alias from the Dock or Sidebar

If an alias stops working, it may be necessary to recreate it. First, remove the old alias:

  • by dragging it to the Trash.
  • by right-clicking it, then choosing Remove from Sidebar or Remove from Dock.

Follow the steps above to connect to a file server then create a new alias.

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