Middlebury

Difference between revisions of "Using File Servers - Windows"

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Mapping a network drive on a Windows computer creates a connection between your computer and a file server. When you log into the network using a Windows computer, the server spaces should be mapped for you. If you get disconnected from the servers, you can use this guide to reconnect. You may create shortcuts on your desktop to the file server storage spaces you use.  
 
Mapping a network drive on a Windows computer creates a connection between your computer and a file server. When you log into the network using a Windows computer, the server spaces should be mapped for you. If you get disconnected from the servers, you can use this guide to reconnect. You may create shortcuts on your desktop to the file server storage spaces you use.  
  
Every member of the Middlebury College community has a file storage space reserved for personal use on our file servers.&nbsp;All personal folders are stored on&nbsp;our "middfiles" system. Most organizational folders are also stored on middfiles, but there are some exceptions (see the Note below). <br>
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Every member of the Middlebury College community has a file storage space reserved for personal use on our file servers.&nbsp;All personal folders are stored on&nbsp;our "middfiles" file server. Most organizational folders are also stored on middfiles, but there are some exceptions (see the Note below). <br>  
  
'''Note:''' For some very specialized cases (storage of large media files, special web server pages) we support a few servers in addition to middfiles. If you are connecting to a file server&nbsp;other than middfiles (examples include muskrat, midd-unix,&nbsp;etc), you need to slightly modify the instructions below: In the instructions below, replace the first '''middfiles '''with the '''name '''of the file server you'd like to connect to, and replace the second '''middfiles '''with the '''name '''of the shared folder on that file server. For example, if you wanted to connect to special project folder on muskrat, you'd need to use the following format: [file://\\muskrat\nameofyourfolder \\muskrat\nameofyourfolder]  
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'''Note:''' For some very specialized cases (storage of large media files, special web server pages) we support a few servers in addition to middfiles. If you are connecting to a file server&nbsp;other than middfiles (examples include muskrat, midd-unix,&nbsp;etc), you need to slightly modify the instructions below: In the instructions below, replace the first '''middfiles '''with the '''name '''of the file server you'd like to connect to, and replace the second '''middfiles '''with the '''name '''of the shared folder on that file server. For example, if you wanted to connect to special project folder on muskrat, you'd need to use the following format: [\\muskrat.middlebury.edu\nameofyourfolder]  
  
 
==== Map a Network Drive  ====
 
==== Map a Network Drive  ====
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#Right-click the '''My Computer (on XP) or Computer (on Vista and Windows 7)&nbsp;'''icon on your desktop (if you cannot see this icon on the Desktop, look for it on the '''Start Menu''') and select '''Map Network Drive''' from the pop-up menu. The '''Map Network Drive '''window opens.  
 
#Right-click the '''My Computer (on XP) or Computer (on Vista and Windows 7)&nbsp;'''icon on your desktop (if you cannot see this icon on the Desktop, look for it on the '''Start Menu''') and select '''Map Network Drive''' from the pop-up menu. The '''Map Network Drive '''window opens.  
 
#In the '''Drive '''drop-down list, select an unused drive letter ('''N''' or '''O''' are used for the main namespace).  
 
#In the '''Drive '''drop-down list, select an unused drive letter ('''N''' or '''O''' are used for the main namespace).  
#In the '''Folder '''field type&nbsp;'''\\middfiles.middlebury.edu\middfiles'''&nbsp; ---- NOTE: until January 30th, 2011 the middfiles drive mapping will be '''\\middlebury.edu\middfiles'''.
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#In the '''Folder '''field type&nbsp;'''\\middfiles.middlebury.edu\middfiles'''
 
#To reconnect to the server namespace each time you start your computer, click to check the '''Reconnect at login''' check box.'''CAUTION: '''DO NOT select '''Reconnect at login''' if you will use the connection infrequently or if you are in a public computing lab - anyone who uses the machine after you will have full access to your files. You may select '''Reconnect at login '''if your machine is in a private space and you will use the file server on a regular basis.  
 
#To reconnect to the server namespace each time you start your computer, click to check the '''Reconnect at login''' check box.'''CAUTION: '''DO NOT select '''Reconnect at login''' if you will use the connection infrequently or if you are in a public computing lab - anyone who uses the machine after you will have full access to your files. You may select '''Reconnect at login '''if your machine is in a private space and you will use the file server on a regular basis.  
 
#You can elect to connect using a different username than your own. This can be especially useful for persons who maintain files for a department or organization. To do so:  
 
#You can elect to connect using a different username than your own. This can be especially useful for persons who maintain files for a department or organization. To do so:  
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:*'''classes '''is used by faculty and students for sharing files (handouts, paper submissions, collaborative writing projects, etc.)  
 
:*'''classes '''is used by faculty and students for sharing files (handouts, paper submissions, collaborative writing projects, etc.)  
:*'''home '''has subfolders that allocate personal storage space for all faculty, students and staff between several servers. Your personal storage space is in the subfolder that corresponds to the first letter of your username. For instance, if your username is jjones your personal folder is in the folder '''F-J'''. To create a direct connection to one’s personal storage folder jjones would type '''\\middfiles.middlebury.edu\middfiles\home\F-J\jjones '''in the '''Folder '''field of the '''Map Network Drive '''dialog box (step 3 of the previous section). -- Note, until January 30th, 2011, this path will begin '''\\middlebury.edu\middfiles'''.<br>
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:*'''home '''has subfolders that allocate personal storage space for all faculty, students and staff between several servers. Your personal storage space is in the subfolder that corresponds to the first letter of your username. For instance, if your username is jjones your personal folder is in the folder '''F-J'''. To create a direct connection to one’s personal storage folder jjones would type '''\\middfiles.middlebury.edu\middfiles\home\F-J\jjones '''in the '''Folder '''field of the '''Map Network Drive '''dialog box (step 3 of the previous section).<br>  
 
:*'''orgs '''contains departmental folders.
 
:*'''orgs '''contains departmental folders.
  
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== Saving a File to a File Server Folder Using a Windows Computer  ==
 
== Saving a File to a File Server Folder Using a Windows Computer  ==
  
Networked file servers are provided at Middlebury College to give everyone a personal folder for data storage and to facilitate file sharing for coursework and by administrative departments. To save a file in these storage spaces you must be connected to the server then move the file to the storage folder or save the file from an application.  
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Networked file servers are provided at Middlebury College to give everyone a personal folder for data storage and to facilitate file sharing for coursework and by administrative departments. To save a file in these storage spaces you must be connected to the server then move the file to the storage folder or save the file from an application.<br>
  
==== Navigating the DFS Fileserver Namespace&nbsp; -- Note: as of January 30, 2011 the DFS server cluster will become one single server!&nbsp; See instructions above for method to connect to middfiles after that date!<br> ====
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The most widely-used file server folders are located on the '''middfiles''' file server.  
 
 
The most widely-used file servers are grouped into one namespace using DFS (Distributed File System).  
 
  
 
#Double-click '''My Computer'''.  
 
#Double-click '''My Computer'''.  

Revision as of 10:18, 31 January 2011

See also Using File Servers (Macintosh)

Connecting to a File Server Using a Windows Computer

See also Using_File_Servers_(Macintosh)

Mapping a network drive on a Windows computer creates a connection between your computer and a file server. When you log into the network using a Windows computer, the server spaces should be mapped for you. If you get disconnected from the servers, you can use this guide to reconnect. You may create shortcuts on your desktop to the file server storage spaces you use.

Every member of the Middlebury College community has a file storage space reserved for personal use on our file servers. All personal folders are stored on our "middfiles" file server. Most organizational folders are also stored on middfiles, but there are some exceptions (see the Note below).

Note: For some very specialized cases (storage of large media files, special web server pages) we support a few servers in addition to middfiles. If you are connecting to a file server other than middfiles (examples include muskrat, midd-unix, etc), you need to slightly modify the instructions below: In the instructions below, replace the first middfiles with the name of the file server you'd like to connect to, and replace the second middfiles with the name of the shared folder on that file server. For example, if you wanted to connect to special project folder on muskrat, you'd need to use the following format: [\\muskrat.middlebury.edu\nameofyourfolder]

Map a Network Drive

Note: Computers distributed by the College (e.g office computers, College laptops or lab/classroom computers) usually map the necessary network drives automatically when you log-in. Check the section titled #Using_a_Mapped_Network_Drive below before trying to map a drive on a college computer.

  1. Right-click the My Computer (on XP) or Computer (on Vista and Windows 7) icon on your desktop (if you cannot see this icon on the Desktop, look for it on the Start Menu) and select Map Network Drive from the pop-up menu. The Map Network Drive window opens.
  2. In the Drive drop-down list, select an unused drive letter (N or O are used for the main namespace).
  3. In the Folder field type \\middfiles.middlebury.edu\middfiles
  4. To reconnect to the server namespace each time you start your computer, click to check the Reconnect at login check box.CAUTION: DO NOT select Reconnect at login if you will use the connection infrequently or if you are in a public computing lab - anyone who uses the machine after you will have full access to your files. You may select Reconnect at login if your machine is in a private space and you will use the file server on a regular basis.
  5. You can elect to connect using a different username than your own. This can be especially useful for persons who maintain files for a department or organization. To do so:
    1. Click different user name. The Connect As dialog box opens.
    2. In the User name field, type the alternate username in midd\alt-username format.
    3. In the Password field, type the password for the alternate account.
    4. Click OK. The Connect As dialog box closes.
  6. Click Finish.

The Contents of middfiles

When you open the My Computer window and double-click on middfiles on ‘middlebury.edu’ you will see a list of folders like this one:

Middfiles folders.PNG

The most widely-used folders are the following:

  • classes is used by faculty and students for sharing files (handouts, paper submissions, collaborative writing projects, etc.)
  • home has subfolders that allocate personal storage space for all faculty, students and staff between several servers. Your personal storage space is in the subfolder that corresponds to the first letter of your username. For instance, if your username is jjones your personal folder is in the folder F-J. To create a direct connection to one’s personal storage folder jjones would type \\middfiles.middlebury.edu\middfiles\home\F-J\jjones in the Folder field of the Map Network Drive dialog box (step 3 of the previous section).
  • orgs contains departmental folders.

Using a Mapped Network Drive

To save time, create a shortcut to the file server space.

  1. Double-click the My Computer (on XP) or Computer (on Vista and Windows 7) icon on your desktop.
  2. Right-click the desired file server space, and select Create Shortcut from the pop-up menu.
  3. The Shortcut window displays the message Windows cannot create a shortcut here. Do you want the shortcut to be placed on the desktop instead? Click Yes, the shortcut appears on the desktop.
  4. To create connection to a file server after your computer has been restarted, double-click the shortcut to it on your desktop.

Once a drive is mapped you can save files to your storage space by using a drag-and-drop method or by saving files from an application.

Disconnect a Mapped Network Drive

It shouldn't be necessary to disconnect a mapped network drive, unless you will be working off-campus without VPN. In this situation (off-campus + no VPN) disconnecting a network drive may speed-up your computer.

  1. Double-click the My Computer icon on your desktop.
  2. Right-click on the icon for the drive, and select Disconnect from the pop-up menu. The icon for the drive disappears from the My Computer window.


Saving a File to a File Server Folder Using a Windows Computer

Networked file servers are provided at Middlebury College to give everyone a personal folder for data storage and to facilitate file sharing for coursework and by administrative departments. To save a file in these storage spaces you must be connected to the server then move the file to the storage folder or save the file from an application.

The most widely-used file server folders are located on the middfiles file server.

  1. Double-click My Computer.
  2. Click Views button.PNG and select Details from the drop-down list.
  3. Double-click middfiles on ‘middlebury.edu’ (N:).
    • classes is used by faculty and students for file sharing. Folders for classes are grouped under folders by semester, such as Spring10.
    • home is where you will find your personal storage folder. After opening home, open the alphabetic folder that corresponds to the first character in your username. For instance, if your username is jjones you would open. F-J to find your personal folder.
    • orgs is used for departmental file sharing and storage.

In this top-level namespace and in levels below it, you will see folders to which you do not have privileges to access. If you attempt to open them you will get an error message saying access is denied.

Copy a File to a File Server Folder

  1. Double-click on My Computer.
  2. In the View menu, point to Explorer Bar and select Folders from the submenu.
  3. Navigate to the file you want to copy in the right pane.
  4. Use the [[Image:]] and [[Image:]] icons in the left pane to navigate to the folder to which a file is to be copied.
  5. Drag the file icon in the right pane onto the desired folder icon in the left pane and release the mouse button.

Save a File to a File Server Folder From an Application

  1. In your application (Word, Excel, PowerPoint, etc.) click theFile menu, then select the Save As option. A navigation tool opens.
  2. To select the location to save the file, follow one of these paths:
    • To save a file in the Share folder for your course navigate the following spaces: My Computer / middfiles on middlebury.edu / semester / course / Share (replacing semester and course with the appropriate semester and course)
      Note: You must use the drag-and-drop (copy) method above to save a file in theDropbox folder.
    • To save a file in your personal folder navigate the following spaces: My Computer / middfiles on middlebury.edu / alphabetic-sequence / your-username (replacing alphabetic-sequence and your-usernamewith the appropriate choices).
  3. In the File name field, type a name for the file.
  4. Click Save.

Create Shortcuts to Frequently Used Folders

You may want to create shortcuts to file server folders that you use regularly.

  1. Navigate the My Computer window until you can see the destination folder you desire.
  2. Right-click the folder and select Create Shortcut from the pop-up menu.
  3. A message will display saying Windows cannot create a shortcut here. Do you want the shortcut to be placed on the desktop instead? Click Yes.

Double-click the shortcut icon when you want to open the folder.


Recovering a File Deleted From a Server

Have you ever deleted or over-written a file stored on a file server and wished you hadn’t? Or realized that your paper had gone in an unintended direction and you really wanted your previous version? Did you know that you can get deleted or previous versions of files back without calling the Helpdesk to request a file recovery?

Here’s how:

  1. Double-click My Computer.
  2. Navigate to the folder above the one that contained the deleted file.

For instance, if the path to the file you want to recover was middfiles\orgs\its\helpdesk\filename you would open the middfiles\orgs\its\ folder so you could see the Helpdesk folder.

  1. Right-click on the folder in which the file resided before deletion. In the example above, you would right-click on Helpdesk.
  2. From the pop-up menu, select Properties. The Properties dialog box will open.
  3. Click the Previous Versions tab. The Properties dialog box will look like the one below. It points to snapshots of the folder contents taken four times a day for the previous 12 days.
    Helpdesk properties.PNG
  4. You can recover a previous version of one or more files -- or an entire folder -- in one of the following ways:
    • Select the snapshot of the folder that you want to recover in the Folder versions list and then click Restore. A message appears warning that restoring the folder will roll the folder back to the state it was in at the date and time selected. If that is what you want click Yes.
    • Select the Folder version desired, then click View. The folder contents appear. Double-click the file you want to recover and then use the File/Save As command to save it to a different location or filename.
    • Select the Folder version desired, then click Copy. The Copy Items dialog box opens. Select a location to copy the folder to and then click Copy.

Troubleshooting Miscellaneous Issues with MiddFiles and other File Servers