Difference between revisions of "Videos: Quickguide"

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(Added tag: 'DVDs')
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'''Other Links <br><br>'''[http://olacinc.org/drupal/capc_files/DVD_guide_final.pdf OLAC Guide to Cataloging DVD &amp; Blu-ray Discs]<br>[/academics/lis/about/library_info/departments/collection_management_division/catalog_department/formats/videos/docs_local/music_videos.htm Music Video Guide (Local) ]<br>[/academics/lis/about/library_info/departments/collection_management_division/catalog_department/formats/videos/docs_local/genre_headings.htm Genre Headings for Motion Pictures (Local) ]<br><br><br>
'''Other Links <br><br>'''[http://olacinc.org/drupal/capc_files/DVD_guide_final.pdf OLAC Guide to Cataloging DVD &amp; Blu-ray Discs]<br>[/academics/lis/about/library_info/departments/collection_management_division/catalog_department/formats/videos/docs_local/music_videos.htm Music Video Guide (Local) ]<br>[/academics/lis/about/library_info/departments/collection_management_division/catalog_department/formats/videos/docs_local/genre_headings.htm Genre Headings for Motion Pictures (Local) ]<br><br><br>

Revision as of 13:56, 23 December 2009

This page provides guidelines for cataloging DVDs & videocassettes. For more detailed information on cataloging DVDs, see OLAC Guide to Cataloging DVD & Blu-ray Discs

Fixed Fields

Type of record

  • g projected

Running time

  • 3-digit number that indicates total running time (e.g., 055)
  • If total running time is unknown, use 3 dashes (- - -)


Type of visual material

  • v videorecording


  • a animation
  • c animation & live action
  • l live action
  • u unknown
  • z other technique

Type of Date

  • s Single date (change in content from original, not just change in media)
  • p Distribution/Production date (Same content as original motion picture, but different media)

'006 Additional Material Characteristics '(same for both formats) Add this field only if the videocassette or DVD is accompanying material. Use same codes as in fixed fields above. 007 Physical Description Fixed Field Generally for DVDs: vd cvaizs
'Generally for VHS:
vf cbahou

$a Category

  • v videorecording
  • m motion picture

$ b Specific material designation

  • d videodisc
  • f videocassette (inc. mini-DV)
  • r film reel
  • z other

$d Color

  • a 1 color
  • b black & white
  • c color
  • m mixed
  • n not applicable
  • u unknown
  • z other

$e Video format

  • a 16mm standard
  • b VHS (videocassettes)
  • g laserdisc
  • v DVD
  • z Other (including Blu-ray, min-DV)

$f Sound

  • a sound on medium
  • b sound separate from medium
  • u unknown

$g Medium for sound

  • a 16 mm
  • h videotape
  • i videodisc

$h Dimensions

  • m 1/4 in (mini-DV)
  • o 1/2 in.
  • z other (use for all videodiscs)

$i Configuration of playback channel

  • k mixed
  • m monaural
  • n not applicable
  • q multichannel, surround, quadraphonic (includes DTS)
  • s stereophonic
  • u unknown (use this if nothing specific appears on item)
  • z

Note: if the only mention of audio/soundtrack is "Dolby Digital," then code this field "u," since Dolby can also be mono or stereo.

More complete instructions are available at OCLC's Bibliographic Formats site: 006 , 007

Variable Fields

024 Other standard identifier


  • 1<blank> (UPC, 12 digits)

028 Publisher number

  • Indicators: 42

028 42 $a 909 $b Columbia Tristar Pictures

041 Language Indicators:

  • 0 Not a translation
  • 1 Contains a translation $a Soundtrack

$h Language of original

043 Geographic Area Code (assign as appropriate)

090 Call number

  • Individual motion pictures produced/released through 2000:
    PN1997 . A2-Z8 [title] $b A1 [year] [code: D, V, or B(Blu-Ray)]
  • Individual motion pictures produced/released after 2000:
    PN1997. 2.A2-Z8 [title] $b A1 [year] [code: D, V, orB(Blu-Ray)]
    Example: $a PN1997.2.B43 $b A1 2002 V

    Note: Class television plays (or filmed stage plays; including Masterpiece Theater & HBO), operas, and rock musicals (when housed at main library) as Feature Films (PN1997 or PN 1997.2)
  • For a boxed collection of various titles, use PN1997. A1 $b [title cutter] or PN1997.2.A1 $b [title cutter]

    Title = Alfred Hitchcock, the masterpiece collection. Call # = PN1997.A1 $b A39 2005 D
  • Television (single program or complete run of seasons and cataloged on 1 record):
    PN1992.77 $b [title] [date] [code]
    Example: $a PN1992.77 $b .C4648 2000 D[no enumeration on item]
  • Television (each season in separate container and cataloged separately)
    PN1992.77 $b [title] v. [season no.] [date] [code] [no enumeration on item]
    Example: $a PN1992.77 $b .C612 v. 2 2000 D

Note: If complete season is in one case and cataloged on 1 record, omit enumeration on item. However, if complete season is in more than one case yet still cataloged on 1 record, use enumeration pt. 1, pt. 2, etc. (doesn't matter if each case has 1 disc or more than 1 disc) Example:

v. 1
2000 D
pt. 1
pt. 2
pt. 3

130 Uniform Title

See Uniform Titles

'245 'Title & Statement of Responsibility

$ h[videorecording] (Use for both DVDs and videocassettes)

$c Statement of responsibility: transcribe exactly from title screen production company, director, producer, writer; trace each

246 Variations in title 250 Edition Statement (examples)

Use wording on item.

$a Special edition.
$a Deluxe widescreen presentation.
$a Widescreen version.
$a Standard version.
$a Director's cut.
$a Colorized version.

260 Publication, Distribution, etc.

$a & $b: Place of pub/publisher (Trace publisher)
$c Publishing date or copyright date. Use latest date found if multiple dates available

$c c2004(copyright date from disc surface)
$c [2004](latest date found on packaging as assumed date of publication)

300 Physical Description

$a 1 videocassette (90 min.) : $b sd., b&w. ; $c 1/2 in.
$a 1 videocassette (30 min.) : $b sd., col. ; $c 1/2 in.
$a 1 videodisc (45 min.) : $b sd., col. ; $c 4 3/4 in.
$a 1 videodisc (120 min.) :$b col. with b&w sequences ;$c 4 3/4 in.

4xx Series (examples)

440 0 Rogers and Hammerstein Collection
440 0 Christmas classics series

5XX Notes : Should be in following order 500 Nature or form

$a Documentary.
$a Silent film.

'546 'Language

$a Closed-captioned.[also add 655 Video recordings for the hearing impaired]
$a Described for the visually impaired.[also add 655 Video recordings for peole with visual disabilities]
$a In French with English subtitles.
$a Soundtracks for the feature film in English, Spanish, & French, with optional subtitles in each language.
$a Dubbed into English.
Note: You may combine these, separated by semicolons.

500 Source of title proper (if other than chief source)

$a Title from container.

'511 'Statement of Responsibility : Participant or performers

1st indicator: 0 (no display constant) or 1 (cast)
2nd indicator: blank

511 1 $a Anne Baxter, Yul Brynner, Charlton Heston.
511 0 $a Host: Alistair Cooke.

'508 'Statement of responsibility : Creation/Production credits

No indicators. Note punctuation between names: space -- semicolon -- space $a Photographer, Richard Beymer ; film editor, Charles Pavlich.

500 Edition & History

$a Originally released as a motion picture in 1989.
$a Produced for TV in 1969.
$a Based on the short story: The shout / by Robert Graves.

'538 'Physical Description : System details

$a VHS.
$a DVD.
$a Region 1 (for DVDS; Blu-Ray Discs have regions A,B, C)
$aAll regions.'''''

'''''$a System requirements for DVD features:
$a Enhanced DVD.
$a PAL.
(European standards, along with SECAM)
$a NTSC.
(U.S. standard)
$a Aspect ratio 2.35:1.
$a Blu-ray Disc.
$a Requires a Blu-ray player.
$a Dolby surround sound for English soundtrack. Note: you may combine these notes, separated by semicolon - space.

$a DVD; PAL; Region 2.

Note: Aspect ratio -- The width-to-height ratio of an image. A 4:3 aspect ratio means the horizontal size is a third again wider than the vertical size. Standard television ratio is
4:3 (or 1.33:1 ). Widescreen DVD and HTDV aspect ratio is 16:9 (or 1.78:1 ). Common film aspect ratios are 1.85:1 and 2.35:1 . Aspect ratios normalized to a height of 1 are often abbreviated by leaving off the :1 (from website DVD Demystified)

  • 500 Physical Description: Other notes

$a '''''Includes both widescreen and standard versions.
'''''$a Formatted from the original version to fit the TV screen.

521 Audience (example)

$a MPAA rating:

520 Summary

Indicators: usually blank

$a (1-3 sentences objective summary)

500 Contents (unformatted/informal)

$a Special features include:
$a Includes 1992 documentary on the making of the motion picture.

505 Contents (formatted)

505 0 $a pt 1. The Great Depression -- pt. 2. Prelude to war.

586 Awards (no end punctuation)

$a Academy Award for Best Picture in 1989

500 Other numbers (different from number in 028) 6xx Subject Access (examples)

650 0 $a Private investigators $v Drama.
651 0 $a Oklahoma $x History $v Drama.
655 0 $a Comedy films.
655 0 $a Video recordings for the hearing impaired.
655 0 $a Video recordings for people with visual disabilities.
655 7 $a French language films.$2 local
[Millennium macro Ctrl-F3]
655 7 $a Browsing DVD collection. $2 local[Millennium macro Ctrl-F12]
For additional instructions and examples, see also [/academics/lis/lib/library_info/library/departments/collection_management_division/catalog_department/formats/videos/genre_headings.htm local policy on genre headings ].

7xx Added entries. In general, trace production company, video publisher, producer, director, writer, major actors and actresses.

Note: do not use $v Film and video adaptations for individual works

[#top Back to top ]



Browsing Collection Call Number

    • In item record, use ctrl-F9 to add: 099 Shelved alphabetically by container title
    • Bib record call number should remain the same (fieldgroup 'c')

Blu-ray Discs

    • Add 500 note: This Blu-ray disc will not play in standard DVD players.
    • Add message to item record: This DVD requires a Blu-ray player to view

Multi-Region DVDs
On container, place a pink sticker ("Multi-regional player required") for DVDs that are designated:

    • Regions other than Region 1 or NTSC all-region
    • PAL or Secam (even if DVD container says "All regions")

DVD Slip cases

    • When a box holds multiple DVD cases that are all cataloged together, retain the box because such boxes greatly facilitate shelving at Circ.
    • When a slip case accompanies a cardboard folding DVD case that does not close securely, retain the slip case to help protect the contents.
    • But when a slip case covers a single plastic DVD case that snaps securely shut, continue to discard them.

Other Links

OLAC Guide to Cataloging DVD & Blu-ray Discs
[/academics/lis/about/library_info/departments/collection_management_division/catalog_department/formats/videos/docs_local/music_videos.htm Music Video Guide (Local) ]
[/academics/lis/about/library_info/departments/collection_management_division/catalog_department/formats/videos/docs_local/genre_headings.htm Genre Headings for Motion Pictures (Local) ]