Middlebury

Difference between revisions of "Weeding, Deaccessioning, Withdraw, Replacements"

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When withdrawing titles due to weeding or lost items, the following steps will keep Midcat and Serial Solution's Summon discovery service in synch:
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=== Missing items ===
  
#Do not delete the bib record when withdrawing something. Change b-code 3 to “d” (delete). This suppresses the record from the public catalog and notifies Summon when records have been deleted.  
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<br>Most missing items are reported to CM by Circulation. See their documentation for [http://mediawiki.middlebury.edu/wiki/LIS/Missing_item_replacement Missing Item Replacement].<br><br>
#Delete item records
 
#Update OCLC holdings.  
 
#After we have sent our update file of deleted records to Serials Solutions, the MARC records marked "d" can be deleted.
 
  
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#Circulation notifies Acquisitions of titles to be replaced.
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#Circulation notifies Catalog Management (CM) staff of titles to be withdrawn.
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#Acquisitions searches for lost items/replaces item.
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#CM&nbsp;changes b-code 3 to “d” (delete). This suppresses the record from the public catalog and notifies Summon when records have been deleted.
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#Delete item records.
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#Weekly update files of revised records are sent to Serials Solutions.
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#After weekly update file, MARC records marked "d" can be deleted.<br>
  
  
For more on our procedures for replacing or withdrawing lost titles, see the wiki page:&nbsp;[http://mediawiki.middlebury.edu/wiki/LIS/Missing_item_replacement Missing item replacement].<br>
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=== Updating OCLC Holdings for Withdrawn Items ===
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<br>MARC record contains 001: Do not update OCLC manually (this will be automated by CMO<br><br>MARC record *does not* contain 001:&nbsp;Update OCLC manually<br>
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=== <br>Items Withdrawn by Way of Staff Weeding<br> ===
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#Place items/truck with yellow WITHDREW flags in CM workspace
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#CM changes b-code 3 to “d” (delete).
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#See steps 4-7 above.
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<br>

Revision as of 10:52, 20 October 2011

Missing items


Most missing items are reported to CM by Circulation. See their documentation for Missing Item Replacement.

  1. Circulation notifies Acquisitions of titles to be replaced.
  2. Circulation notifies Catalog Management (CM) staff of titles to be withdrawn.
  3. Acquisitions searches for lost items/replaces item.
  4. CM changes b-code 3 to “d” (delete). This suppresses the record from the public catalog and notifies Summon when records have been deleted.
  5. Delete item records.
  6. Weekly update files of revised records are sent to Serials Solutions.
  7. After weekly update file, MARC records marked "d" can be deleted.


Updating OCLC Holdings for Withdrawn Items


MARC record contains 001: Do not update OCLC manually (this will be automated by CMO

MARC record *does not* contain 001: Update OCLC manually


Items Withdrawn by Way of Staff Weeding

  1. Place items/truck with yellow WITHDREW flags in CM workspace
  2. CM changes b-code 3 to “d” (delete).
  3. See steps 4-7 above.


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