Difference between revisions of "Meeting 12/16/2008"

From MIIS Wiki
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==Recap: Who We Are==
+
== Recap: Who We Are ==
*Midd taskforce looking at redoing their website
 
*MIIS is simultaneously thinking about how to make a more useful website
 
*A redesign to reinforce the reorganization
 
*Implementing new features to help create a digital community
 
*Not sure where Midd & MIIS processes will converge
 
  
===Website Redesign Group===
+
*Midd taskforce looking at redoing their website
**Group began with a Yammer post from Amy McGill
+
*MIIS is simultaneously thinking about how to make a more useful website
**Group members are nicely spread across different groups/depts on campus
+
*A redesign to reinforce the reorganization
 +
*Implementing new features to help create a digital community
 +
*Not sure where Midd & MIIS processes will converge
 +
 
 +
=== Website Redesign Group ===
 +
 
 +
**Group began with a Yammer post from Amy McGill  
 +
**Group members are nicely spread across different groups/depts on campus  
 
**Purpose: to brainstorm ideas and bring in best practices, survey the community, run focus groups, and ultimately put together a set of requirements for the new site
 
**Purpose: to brainstorm ideas and bring in best practices, survey the community, run focus groups, and ultimately put together a set of requirements for the new site
  
==Focus Groups==
+
== Focus Groups ==
To be completed in January:
+
 
 +
To be completed in January:  
 +
 
 +
=== New Students ===
 +
 
 +
*Interface with whoever is planning student orientation
 +
*Kathy & Lynn
 +
 
 +
=== Admissions/Records/Financial Aid ===
 +
 
 +
*Tate & Amy
 +
 
 +
=== Advancement & Communications ===
 +
 
 +
*Caroline & Rafael
 +
 
 +
=== HR/Student Services/School Staff ===
 +
 
 +
*Anne Marie & Caroline
  
===New Students===
+
=== IT/Library/TLC ===
*Interface with whoever is planning student orientation
 
*Kathy & Lynn
 
  
===Admissions/Records/Financial Aid===
+
*Leah & Nina
*Tate & Amy
 
  
===Advancement & Communications===
+
=== Direct Reports & Deans ===
*Caroline & Rafael
 
  
===HR/Student Services/School Staff===
+
*Bob & Lynn
*Anne Marie & Caroline
 
  
===IT/Library/TLC===
+
=== Faculty v2.0 ===
*Leah & Nina
 
  
===Direct Reports & Deans===
+
*Sarah & Jen
*Bob & Lynn
 
  
===Faculty v2.0===
+
== Survey Input ==
*Sarah & Jen
 
  
==Survey Input==
 
 
*Alum role was created after many alumni responded to survey
 
*Alum role was created after many alumni responded to survey
  
==iModules==
+
== iModules ==
*$8000/annually
+
 
*Web data management program used by university systems
+
*$8000/annually  
*iModules purchased IAC, MIIS got a good deal to switch to iModules
+
*Web data management program used by university systems  
*Creates robust database of who works where, etc.
+
*iModules purchased IAC, MIIS got a good deal to switch to iModules  
*iModules doesn't believe in having a closed social network community
+
*Creates robust database of who works where, etc.  
*MIIS may be on board for testing for other languages + linking to other international social networks
+
*iModules doesn't believe in having a closed social network community  
*Hoping to create a very comprehensive career services section including a mentoring system
+
*MIIS may be on board for testing for other languages + linking to other international social networks  
*In a perfect world, every incoming student will be paired w/an alum
+
*Hoping to create a very comprehensive career services section including a mentoring system  
*Has mass mailing system & electronic newsletter system similar to Constant Contact (can be used for alumni newsletter)
+
*In a perfect world, every incoming student will be paired w/an alum  
*Creates cluster audiences (alums in Europe, T&I alums, etc.)
+
*Has mass mailing system & electronic newsletter system similar to Constant Contact (can be used for alumni newsletter)  
 +
*Creates cluster audiences (alums in Europe, T&I alums, etc.)
 +
 
 +
=== Work to be done ===
  
===Work to be done===
+
*Finalize database system and send to iModules  
*Finalize database system and send to iModules
+
*Need people to volunteer to create particular pages and help archive photos  
*Need people to volunteer to create particular pages and help archive photos
+
**Career resources  
**Career resources
+
**Networking  
**Networking
+
**Giving  
**Giving
+
**Newsletters/blogs  
**Newsletters/blogs
+
*Get word out to alumni to submit photos  
*Get word out to alumni to submit photos
+
*Make sure alumni will be more inclined to give to the Institute when they see the steps we are taking to reach out to them  
*Make sure alumni will be more inclined to give to the Institute when they see the steps we are taking to reach out to them
 
 
*Determine which areas will be password-protected
 
*Determine which areas will be password-protected
  
===Create an Account===
+
=== Create an Account ===
 +
 
 
*Link will be sent out
 
*Link will be sent out
  
===How to finish this?===
+
=== How to finish this? ===
*Develop a work plan
+
 
*Identify each task in the work plan
+
*Develop a work plan  
 +
*Identify each task in the work plan  
 
*Names can be assigned to each task
 
*Names can be assigned to each task
  
==Homework for next meeting==
+
== Homework for next meeting ==
*Look at Lynn's pdf document
+
 
*[[https://www.yammer.com/files/2334 How to Conduct a Focus Group]]
+
*Look at Lynn's pdf document  
 +
*[[https://www.yammer.com/files/2334 How to Conduct a Focus Group]]  
 +
*

Revision as of 18:37, 17 December 2008

Recap: Who We Are

  • Midd taskforce looking at redoing their website
  • MIIS is simultaneously thinking about how to make a more useful website
  • A redesign to reinforce the reorganization
  • Implementing new features to help create a digital community
  • Not sure where Midd & MIIS processes will converge

Website Redesign Group

    • Group began with a Yammer post from Amy McGill
    • Group members are nicely spread across different groups/depts on campus
    • Purpose: to brainstorm ideas and bring in best practices, survey the community, run focus groups, and ultimately put together a set of requirements for the new site

Focus Groups

To be completed in January:

New Students

  • Interface with whoever is planning student orientation
  • Kathy & Lynn

Admissions/Records/Financial Aid

  • Tate & Amy

Advancement & Communications

  • Caroline & Rafael

HR/Student Services/School Staff

  • Anne Marie & Caroline

IT/Library/TLC

  • Leah & Nina

Direct Reports & Deans

  • Bob & Lynn

Faculty v2.0

  • Sarah & Jen

Survey Input

  • Alum role was created after many alumni responded to survey

iModules

  • $8000/annually
  • Web data management program used by university systems
  • iModules purchased IAC, MIIS got a good deal to switch to iModules
  • Creates robust database of who works where, etc.
  • iModules doesn't believe in having a closed social network community
  • MIIS may be on board for testing for other languages + linking to other international social networks
  • Hoping to create a very comprehensive career services section including a mentoring system
  • In a perfect world, every incoming student will be paired w/an alum
  • Has mass mailing system & electronic newsletter system similar to Constant Contact (can be used for alumni newsletter)
  • Creates cluster audiences (alums in Europe, T&I alums, etc.)

Work to be done

  • Finalize database system and send to iModules
  • Need people to volunteer to create particular pages and help archive photos
    • Career resources
    • Networking
    • Giving
    • Newsletters/blogs
  • Get word out to alumni to submit photos
  • Make sure alumni will be more inclined to give to the Institute when they see the steps we are taking to reach out to them
  • Determine which areas will be password-protected

Create an Account

  • Link will be sent out

How to finish this?

  • Develop a work plan
  • Identify each task in the work plan
  • Names can be assigned to each task

Homework for next meeting