Operational guide for wrmc.middlebury.edu

This is a resource for the DJs who enter show information and posts in the WRMC website.

Adding Playlists

1. In the gray bar at the top of the page, hover over Add New and select Playlist.
2. Select the show you want to add a playlist for and click Start Show.
3. For each song, enter the Artist, Song Title, and Album and click Enter.
4. When you are done with your show, click End Show.
5. Fill in each of the required questions in the program log and click Submit Log.

Chat Feature

The chat window can be accessed through a pop-up link on the Schedule page and also on the Playlist administration screen for DJs. If you're logged in your user name will be a long string of seemingly random letters and numbers. This is an internal ID for you in the Middlebury WordPress system. You can change this in the text field above the chat box.

More information about this plugin is available on the Quick Chat plugin page.

Managing the Site Navigation Menus

There are six configurable menus on the WRMC site:

• Navigation - the main horizontal navigation in the header
• Listen Now - links to the broadcast streams displayed in the header
• Social Media - links to Facebook and Twitter in the upper right
• Footer - a more extensive navigation menu in the footer
• On Air - links to show pages, organized by genre
• Music - links to chart pages, organized by genre

To modify the navigation menus, in the gray bar at the top of the page, hover over WRMC 91.1 FM and select Menus. See the WordPress Menu User Guide for more information on working with menus.

Adding Blog Posts and News Items

1. In the gray bar at the top of the page, hover over Add New and select Post.
2. See the WordPress Documentation on Writing Posts for general help composing a blog post.
3. In the Categories section, select the genre(s) you want to associate with your post. If this is a News item, select that category.
4. If you would like an image to appear above your post in the list of post on the homepage or a genre page, click Set featured image, upload the image and click Use as featured image.

Adding Timeline Entries

1. In the gray bar at the top of the page, hover over Add New and select Post.
2. See the WordPress Documentation on Writing Posts for general help composing a blog post.
3. In the Categories section, select the genre(s) you want to associate with your post. Also, select the Timeline category.
4. If you would like an image to appear below your post in the timeline, click Set featured image, upload the image and click Use as featured image.
5. In the Publish box at the top right, next to Publish immediately click the Edit link.
6. Set the date and time when you want this item to appear in the Timeline.
7. Publish your post as normal.

To get the timeline to appear enter the text "[wp-timeline]" without the quotes in any post or page.

Creating Shows

Shows can be created by Administrators, DJs, and Department Managers. Only the latter two groups have access to publish shows.

1. In the gray bar at the top of the page, hover over Add New and select Show.
2. Enter the name of your show in the field marked Enter title here.
3. In the main body area, enter any text, images or videos you want to have on your individual show page.
4. In the Authors section, enter the names of any DJs that you want to associate with your show. DJs must already have an account on the WRMC site, which can be set up by a Department Manager or Administrator.
5. In the Excerpt section, enter a short description for your show. This will be shown with the schedule information about your show on the WRMC site.
6. In the Calendar Data section at the bottom of the editing page, click the Add event button.
   1. From the Select Calendar menu, select Schedule.
   2. Enter the start and end date and time of your show on the first day you will host.
   3. Click the Repeats checkbox.
   4. You will most likely want to select Weekly from the Repeats dropdown menu.
   5. Check the day(s) your show will be schedule on in the Repeat On section.
   6. Click the Until radio button and enter the date of your last show in the Ends On section.
7. You can ignore the Show Details section at the top right. That is for Concerts and Sports only.
8. In the Categories section, select the genre(s) you want to associate with your show.
9. If you would like an image to appear next to your show in the list of shows on a genre page, click Set featured image, upload the image and click Use as featured image.

When you are ready, save your Show as a Draft and a Department Manager or Administrator will approve it for publication.

Creating Concerts

Concerts can be created by Administrators, DJs, and Department Managers. Only the latter two groups have access to publish concerts.

1. In the gray bar at the top of the page, hover over Add New and select Show.
2. Enter the title of your concert (usually the band headlining) in the field marked Enter title here.
3. In the main body area, enter any text, images or videos you want to have on your individual concert page.
4. In the Excerpt section, enter a short sub-title for your concert, for example any other bands that are playing.
5. In the Calendar Data section at the bottom of the editing page, click the Add event button.
   1. From the Select Calendar menu, select Concerts.
   2. Enter the start and end date and time of your concert.
6. In the Show Details section at the top right:
   1. Enter the name of the Building where the concert will take place in that text field.
   2. Enter the Room where the concert will take place in that text field.
   3. Enter the Price of the concert, if any, in that text field.
7. In the Categories section, select the genre(s) you want to associate with your concert and also make sure to select the Concerts category.
8. If you would like an image to appear above to your concert in the list of concerts on the Concerts page, click Set featured image, upload the image and click Use as featured image.

When you are ready, save your post as a Draft and a Department Manager or Administrator will approve it for publication.

Creating Sports Events

Sports Events can be created by Administrators, DJs, and Department Managers. Only the latter two groups have access to publish concerts.

1. In the gray bar at the top of the page, hover over Add New and select Show.
2. Enter the title of your sports event (usually the teams playing) in the field marked Enter title here.
3. In the main body area, enter any text, images or videos you want to have on your individual sports event page.
4. In the Excerpt section, enter a short sub-title for your sports event.
5. In the Calendar Data section at the bottom of the editing page, click the Add event button.
   1. From the Select Calendar menu, select Sports.
   2. Enter the start and end date and time of your sports event.
6. In the Show Details section at the top right:
   1. Enter the name of the Building (or field) where the sports event will take place in that text field.
   2. Enter the Room, if any, where the sports event will take place in that text field.
   3. Enter the Price of the concert, if any, in that text field.
7. In the Categories section, select the genre(s) you want to associate with your sports event and also make sure to select the Sports category.
8. If you would like an image to appear above to your sports event in the list of sports events on the Sports page, click Set featured image, upload the image and click Use as featured image.

When you are ready, save your post as a Draft and a Department Manager or Administrator will approve it for publication.

Managing the Legal Text and Weekly Top 10 List

Department Manager and Administrators can edit the Weekly Top Ten list. These are the top 10 albums shown in the sidebar of most pages on the WRMC site.

1. In the gray bar at the top of the page, hover over WRMC 91.1 FM and click Dashboard.
2. In the left sidebar, click WRMC Settings which will be the last item.
3. In the table provided, enter the Artist and Album for each of the top ten items.
4. Click the Submit button.

This page also contains a text area with the legal text that will appear in the bottom right of the site footer. You can update this text using the same form.

Managing the Homepage Gallery

Administrators can add images to the Homepage Gallery. These images will be shown in a slideshow at 540px wide and 300px high.

To add new images:

1. In the gray bar at the top of the page, hover over Gallery and select Add Gallery/Images.
2. Click the Select Files button and select files from your computer to upload.
3. In the Choose gallery dropdown, select 1 - Homepage.
4. Click the Upload images button.

To remove images:

1. In the gray bar at the top of the page, hover over Gallery and select Manage Gallery.
2. Click on Homepage in the list of Galleries.
3. Click the checkboxes to the left of any images you want to delete.
4. From the Bulk actions menu, select Delete image.
5. Click the Apply button.

For more advanced features of the gallery plugin, see the NextGEN Gallery Documentation.

Changing your DJ Name

1. Hover over the Howdy, [your name] text in the top right.
2. Click Edit my Profile.
3. In the Contact Info section enter a value in the DJ Name field.
4. Click Update Profile.

Adding DJs

Administrators can add new DJs to the site. This works like normally adding users to a WordPress site except that you want to select either DJ or Department Manager depending on the role you want the user to have. If the DJ does not have a Middlebury account you can still add them as a Guest Author by clicking the Guest Authors link in the left column, but they will not be able to log in and use the site.

WordPress Roles and Capabilities Reference

DJs Can

• edit_posts
• edit_published_shows
• edit_shows
• read
• upload_files
• wrmc_create_playlist

Department Managers Can

• NextGEN Change options
• NextGEN Change style
• NextGEN Edit album
• NextGEN Gallery overview
• NextGEN Manage gallery
• NextGEN Manage others gallery
• NextGEN Manage tags
• NextGEN Upload images
• NextGEN Use TinyMCE
• delete_others_pages
• delete_others_posts
• delete_others_shows
• delete_pages
• delete_posts
• delete_private_pages
• delete_private_posts
• delete_private_shows
• delete_published_pages
• delete_published_posts
• delete_published_shows
• delete_shows
• edit_files
• edit_others_pages
• edit_others_posts
• edit_others_shows
• edit_pages
• edit_posts
• edit_private_pages
• edit_private_posts
• edit_private_shows
• edit_published_pages
• edit_published_posts
• edit_published_shows
• edit_shows
• list_users
• manage_categories
• manage_links
• moderate_comments
• publish_pages
• publish_posts
• publish_shows
• read
• read_private_pages
• read_private_posts
• read_private_shows
• read_show
• upload_files
• wrmc_create_playlist